- Seller
- Siam Fruit Export Co., Ltd.
- Buyer
- Kyoto Foods K.K.
- Terms
- FOB Laem Chabang
- Date
- 2 Oct 2026
| Item | Qty | USD |
|---|---|---|
| Dried mango 200 g | 4,800 bags | 14,400 |
| Dried mango 500 g | 1,200 bags | 7,800 |
Export & Customs Documents
Turn invoices and packing lists into customs declarations and a complete set of export documents.
Exporter
Buyer
Port of loading
Destination
Goods
Gross weight
FOB value
Tariff preference
Tariff code (HS)
Required documents
- Commercial invoice
- Packing list
- Certificate of origin
- Export declaration
Go ahead and try it. This screen simulates the system with sample data.
Highlights
Reads documents from customers and suppliers in any format
Checks consistency across the full document set
Forwards to your shipping agent or the customs system
What Export & Customs Documents is and how it helps your organisation
Every shipment needs several export documents built from the same data. The team keys the invoice, packing list and customs declaration over and over, and when a single weight or quantity does not match, goods are held at port, extra charges follow and someone has to trace which document was wrong.
Khaojai IT's export document system uses AI to read trade documents from customers and suppliers in any format, including PDFs, emails and scans, then drafts the customs declaration and the full export document set from one source of data. The AI checks tariff codes and consistency across the whole set, such as net weight on the packing list against the invoice, and flags the items a person should review before forwarding to your shipping agent or the customs system.
In daily use, the export team spends far less time re-keying, the errors that hold goods at port are caught before filing and team leads see the document status of every shipment in one place. Khaojai IT adapts the system to your product types and destination countries and connects it to the ERP or shipping agent systems you already use.
Questions buyers ask before starting
Can the AI draft the declaration and file it directly
No. The system drafts and checks, but your authorised staff or shipping agent always review and file. Items the AI is unsure about, such as tariff codes open to interpretation, are flagged for a person to decide.
Can it connect to the customs system or our shipping agent
Yes. The system sends data to your shipping agent or customs broker in a format ready for e-Customs filing, and takes order data from your ERP or SAP so nothing is keyed twice.
Is our trade data secure
Documents are stored in your organisation's environment or a cloud you choose, with per-user access rights and a log of every change. Khaojai IT designs to PDPA guidelines and never uses your data to train external models.
How long does implementation take
It depends on product types and the number of destination countries, typically 2 to 4 months, starting with your main product group and most frequent trade lanes.
AI in this system
AI reads trade documents, drafts declarations and checks tariff codes.
- 01Reads trade documentsExtracts product names, quantities, weights and prices from invoices and packing lists.
- 02Drafts export declarationsFills in the export declaration so it is ready to review before filing.
- 03Checks tariff codesSuggests codes that match the product description and flags codes that look wrong.
- 04Points out mismatchesShows which fields disagree on quantity or weight across the documents.
Works with the systems you already use
LINEMicrosoft 365Google WorkspaceSAPExcelExisting systems through APIs
Questions about Export & Customs Documents?
Tell us about it
Describe the problem your organisation faces. Our team and AI will recommend the right software and help you think it through.