Customer purchase orders sent by email become sales orders in your system automatically.
Dear sales team,
Please find our October purchase order attached. Kindly deliver by 18 Oct to our Bang Phli warehouse.
Thank you
Go ahead and try it. This screen simulates the system with sample data.
Reads PDFs, scanned images and each customer's own Excel format
Matches customer product codes to your own codes
Sends orders to ERP or SAP once staff confirm
Customers send purchase orders by email as PDFs, scanned images or Excel files, and every customer uses a different layout. Staff open each one, key in product codes, quantities and prices by hand, dozens of times a day. Customer product codes rarely match your own, so mistakes slip in, the wrong item ships, and invoices have to be corrected afterwards.
The Khaojai IT order intake system pulls email straight from the sales mailbox. AI OCR reads POs in any format, including PDFs, scans and Excel, and extracts line items, quantities, prices and delivery dates into a draft sales order. It matches each customer's product codes to yours by learning from past orders and highlights anything uncertain for staff to check. Once confirmed, the sales order is posted to your ERP or SAP immediately.
After go-live, sales staff move from data entry to review and confirmation. Orders are in the system minutes after the email arrives, keying errors fall, and the warehouse can start picking sooner. Khaojai IT tunes the system to the PO formats of your key customers and connects it to the ERP you already run, with no need to replace it.
Scanned images and system-generated PDFs read well. For handwriting or low-quality images the system reads what it can and always highlights uncertain items for staff to check before confirming.
It connects to SAP through standard APIs, and to other ERPs or existing databases through APIs or file exchange, depending on what that system supports. Your existing system is not modified.
Every sales order must be confirmed by a staff member before it reaches the ERP. Uncertain matches are highlighted for review, and when staff correct one, the system remembers that mapping for future orders.
Typically 2 to 3 months. Most teams start with the large customers that send POs most often, then add other customers' formats as the team gets comfortable.
AI in this system
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