From purchase requests and price comparison to purchase orders, goods receipt and payment.
Go ahead and try it. This screen simulates the system with sample data.
Approval chains by amount and product category
Checks supplier documents before ordering
Connects with accounts payable in one system
Purchase requests still travel on paper or by email. Procurement asks several suppliers for quotations and then types the comparison table into Excel by hand. Getting through every approval level takes days, and when payment is due accounting has to trace which purchase order belongs to which invoice.
The Khaojai IT e-Procurement system covers purchase requests, price comparison, purchase orders, goods receipt and payment in one place. The AI reads quotations that suppliers send as PDF or images, builds the comparison of price, terms and delivery date automatically, and recommends suppliers based on delivery history. The system checks supplier documents before ordering and routes requests through approval chains by amount and product category.
After go-live, procurement issues purchase orders faster because the comparison is no longer built by hand, approvers see the full picture on one screen, and accounting receives purchase orders already linked to payables. Khaojai IT configures the approval chains and purchasing rules to match your organisation and connects the system to SAP or your existing ERP without changing your accounting system.
It depends on the number of approval chains and systems to connect. Typically 2 to 4 months. Many organisations start with purchase requests and price comparison, then extend to goods receipt and payment.
The AI weighs price, terms, delivery date and each supplier's on-time delivery history, and shows its reasoning. Choosing the supplier and approving the order remain with people in your approval chain.
Yes. It pulls supplier and item master data from your current system and posts purchase orders and goods receipts back into SAP, Express or your ERP through APIs, so accounting does not rekey.
No. Suppliers can keep sending quotations by email and the system reads them. If you want, we can add a supplier portal for submitting documents and tracking purchase order status.
AI in this system
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